Executive/Administrative Assistant

About

Calpion is an 18-year-old Dallas-headquartered technology firm that offers customers artificial intelligence solutions by building custom deep learning and machine learning algorithms, custom enterprise application development and maintenance, RPA solutions, cloud services, Salesforce consulting, customized invoice management software solutions, and other technology services. We also offer automated bot-driven medical billing services. Our healthcare offering includes a Salesforce platform-based practice management and billing software with automated patient e-statements and a payment portal.

Along with being SOC-certified and HIPPA-compliant, we have:

• Certified experts in deep learning & machine learning to provide intelligent solutions for your business.
• Helped Fortune 500 companies build custom enterprise-level applications.
• Provide remote & accurate AutoCAD Drawing, Drafting, 2D &3D modeling, and design services.
• Strategic partnerships with Microsoft, Amazon, SAP, HP, Worksoft, Microfocus, Tricentis, etc.
• Partnered with UiPath to provide RPA solutions.
• We are headquartered in Dallas with multiple global Centers of Excellence around the industry.

Focus: Healthcare, Logistics, Supply chain, Biotechnology, Hospitality, Manufacturing, and Airlines.
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Life at Calpion Inc.

Calpion offers a unique work environment that is both thrilling and enriching, fostering personal and professional growth. Our company is a hub of innovation, collaboration, and continuous learning, where we encourage our employees to adopt a positive mindset and strive for excellence.

At Calpion, you'll be part of a vibrant team that thrives on creativity and problem-solving. You'll have the chance to work on cutting-edge projects, harnessing the latest technologies and methodologies to deliver intelligent solutions that make a real difference for our clients.

Calpion prioritizes the well-being of its employees and fosters a supportive and inclusive culture that promotes work-life balance. If you are enthusiastic about joining a vibrant organization that values your input, Calpion is the ideal place to pursue your career goals.
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Job Title: Executive/Administrative Assistant

Report To: CEO

Experience: 5 Years

Qualification: Bachelor's

Location: Dallas

Shift Time: Regular(8-5 PM)

Mode: WFO

Terms-Fulltime/Part time/Contractual: Fulltime
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Job Summary

The primary responsibility of an executive assistant to a CEO is to provide support and assistance to high-level executives. They are in charge of managing the daily operations of their office, providing administrative support, and coordinating with other departments. Ultimately, they aim to decrease the CEO's workload by handling administrative tasks that would otherwise consume most of their time. This allows the CEO to concentrate on more crucial aspects of their job.
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Key Responsibilities

• Manage professional and personal scheduling for the CEO, including agendas, meeting minutes, mail, email, phone calls, creating presentations, and other company logistics.
• Coordinate scheduling and calendar management, as well as content and   flow of information to senior executives
• Manage travel logistics and activities, including accommodations,   transportation, meals, and errands for the CEO.
• Sales back-office support (Proposals, contracts, client coordination)
• Office Administration - (filing, ordering supplies, onboarding, and   managing office ) 
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Mandatory Skills

• Ability to maintain confidentiality of information related to the company and its employees.
• Strong time-management skills and an ability to organize and coordinate multiple projects
• Associates/bachelor’s degree.
• Excellent communication (Written & Spoken).
• High energy go-getter.
• Multi-tasking.
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Desired skills

• Attention to detail.
• Ability to work under deadlines.
• Outstanding computer skills including Office, Word, Excel, Google Drive, Bamboo HR etc.
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Talk about our culture and values

At Calpion, we're not just a company—we're a dynamic culture fueled by six core values: Agile, Collaborative, Innovative, Fun, Inclusive, and Passionate. These values drive our every move:

Agile: We thrive on change, adapting swiftly to new challenges.

Collaborative: Together, we achieve greatness through teamwork and diverse perspectives.

Innovative: We push boundaries, constantly exploring new ideas and solutions.

Fun: Laughter and camaraderie make our workplace a joyous one.

Inclusive: Diversity is our strength, ensuring every voice is heard and valued.

Passionate: We approach every task with dedication and enthusiasm.

Join us at Calpion and be part of a culture that's not just about work—it's about innovation, growth, and making an impact.